Ronnie Obura Achola
A highly skilled and successful professional with comprehensive experience in supply chain process, needs,
Principles, and procedures to analyze information, prepare accurate and timely procurement reports and
Statements, and ensure appropriate procuring control procedures. Over the years, I have gained expertise in
import and export activities, Logistics duties, stocktaking, inventory management, negotiating, statutory &
regulatory compliance, registering Quotation, Procurement management, appraising suppliers and preparing
I am committed to strategic purchasing processes and initiatives that minimize costs while optimizing profit
margins, as well as ensuring prices align with corporate financial objectives.
My goal is to become a major contributor in implementing actions and meeting objectives that will lead to
successful achievements for the organization that I work for.
Work & Experience
Prepare report on the stock position for goods at the yard store. Ensure that all goods that are received at the yard are in good condition. Ensure that the bin cards are updated on daily bases. Ensure that all the transfers are correctly updated on the system (opera software). Share the updates of the stock position and damaged goods are transferred back to the production department. Arrange for the delivery of goods to customers by company’s vehicles Plan and advise the sales team on the type of truck to be hired for deliveries. Fast-track on the logistical plan ie communicating with the transporters and negotiating the prices. Ensure that the company’s trucks are serviced and booked for inspection. Prepare the GRN and ensure that the goods returned are in good condition. Ensure a swift receipt of goods from production. Perform the logistics duties. Ensure that all balances of goods (of any pending TRANSFER) are collected from production once the new batch begins. Supervise the daily functions of the general worker. Perform the perpetual, monthly and end of year stock take. Ensure that reserved goods (K.O.B) are in good condition. Ensure that received Pipes are arranged at their correct positions. Supervise the loading of all items to be disputed. Support and advice the sales team on the availability and conditions of goods and what to be produced as per their order request. Arrange on the loading of export goods and ensure that required documents are prepared on time. Ensure that goods received from sister companies are registered in the system with the correct documents. Coordinate with operation manager, auditor and relevant department when transferring damaged goods and prepare the relevant documents.
Receive Procurement requests (ERP generated) from the business and action by seeking competitive suppliers with the highest quality products and services. Using Focus to Analyse and recommend approval of the ordering of necessary goods and services. Finalize purchase details of orders and deliveries ensuring full documentation of the process using Focus. Ensures goods and services are received as per contract/LPO and updated on Focus. Liaise with Finance for efficient payment of suppliers and sub-contractors. Coordination of drivers/ messengers for collection and deliveries from suppliers and sites. Liaising with suppliers & stores dept. for smooth delivery of purchased materials to ongoing projects. Responsible for end-to-end inventory management activities including, receiving, deliveries, verification, coordinating stock, documenting transactions and maintaining records. Controlling all the storage activities with an accurate monitoring (material in/out) system at the main warehouse and other warehouses or sites as may be necessary. Receives and inspects all incoming materials and reconciles with purchase order. Generate reports, and documents and track damages and discrepancies on orders received daily. Maintains files appropriate to the activities of procurement & store, such as invoices, goods receipt notes, materials issuing notes, order number, receiving date, shipping date, service records, etc. In charge of the protection and security of the goods by adhering to proper storage procedures, until they are consumed. Monitoring the quantities available on stock with a clear picture of the material delivered (to whom and when). Receive and attend to all Requests for Materials and Tools in supporting projects by issuing them to users or raising purchase requisitions to the procuring unit. Maintain updated movement records for all company tools, assets, and equipment. Maintain service records for all tools and equipment. Schedule and carry out periodic stock and inventory asset take and provide reports. Maintain order and cleanliness in the store by adhering to standardized store layout and proper space utilization. Ensure demobilization/site clearance is done on time and materials, PPEs, Tools, and equipment are received on the system upon inspection. The status of all must be captured when receiving. Oversee the running of the workshop, by ensuring all tools and equipment are serviced and operational. Record all works scheduled to be carried out in the workshop and track daily throughput. Develop and implement an up-to-date workshop layout that meets safety and ISO standards. Any other duties as assigned by the line manager.
Responsible for maintaining inventories/stationaries at the levels set by the management and ensuring that there are no overstocking or stockouts. • Carry out market research on the current trends, new rules, and products and ensure that the organization gains from competitive purchases. • To organize physical stock verification in all stores at the stipulated periods to ensure that inventory is equal to physical inventories. • Applying for IM0/IDF with liaising with KRA. • Maintain an up-to-date supplier’s database, and relevant records of all Company and performs the appraisal and selection of new supplies. • Applying for the LC for the incoming imports • Liaising with suppliers/logistics dept. for all shipments and coordinate with end-user departments for timely flow of information for planning the operations accordingly. • Ensuring compliance with all legal requirements and insuring incoming cargo • Ensuring that all imports are inspected at the country of origin and applying for the exemption from KEBS. Establishing procurement processes and establishing risk and mitigations that affect the procurement department • Analyzed all the tender before participating and ensured that all required documents were filled and provided. • Monitoring incoming shipments and advice on their movement for planning purposes • Coordinating with clearing agent to expedite clearance at the port of entry. • Performs customer care functions. • Prepare quotations for sale personnel that are on field duties and sends to customers. • Trained and experienced ISO 9001:2015 Internal quality auditor • Assist in Administration and customer-care functions. • Member of the EHS committee that ensures safety in the working environment by ensuring risk. reduction, waste tracking and management, availability of safety gadgets and other duties
rformed daily and monthly stock taking and reconciliation liaising with Finance Department. • Coordinated with Production department on stock levels to meet customers’ requirements • Coordinated with Production department on stock levels to meet customers’ requirements • Undertook the day-to-day supervision of Stores operations and staff to deliver a customer-focused service in accordance with agreed procedures and being responsible for implementing the Stores Management Policies • Carried out comprehensive Stores functions relating to the management of stocks that include acquisition, verification of all receipts/issues to ensure they conform to the specifications as well as ensuring efficient distribution to user departments and timely updating of all transactions • Ensured that the sales department had the right information on the available good for sale by providing update shock sheet daily Achievements • Reduced the amount of the slow-moving stock by 20% and ensured that only moving cables were produced, and the rest were produced upon order. • Structured the store’s procedure manual & Working instructions that are in accordance with the ISO 9001-2015 Standard.